Skip to Content
Project Go-Live Timeline: POS & Website

Project Go-Live Timeline

POS & Website Launch

Based on meeting on May 28, 2025

Overall Go-Live Prediction

Hassan initially estimated 2-3 weeks from May 28, 2025. Considering the discussions, particularly Marius's emphasis on launching the POS and Website functionality without waiting for full accounting catch-up, a mid-June 2025 (approximately June 10th - June 21st) launch is the target. The exact date hinges on resolving website "bottlenecks," POS combo setups, and Stripe integration, followed by successful testing.

May 28 - May 30, 2025

Immediate Steps & Planning

  • Hassan to send Minutes of Meeting (MoM) & task list. (Hassan) Due: May 29
  • Hassan to prepare first draft plan (chronological dates & tasks). (Hassan) Due: May 29
  • Jenna to finish allocating remaining products (~50) to accounting categories. (Jenna) Expected: Quick
  • Marius to update accounts on product categories (post-Jenna). (Marius)
  • Hassan to finalize & upload all remaining combo items. (Hassan) Due: May 29
  • Clients to attempt reconnecting banks & inform Hassan of issues. (Marius/Jenna)

Week of May 27 - May 31, 2025

Core System Configuration & Fixes

POS:
  • Finalize Stripe integration for POS payment terminal. (Hassan)
  • Implement forcing customer name capture. (Hassan)
  • Ensure combo item enhancements are functional. (Hassan)
Website:
  • Address product display (consolidate variants). (Hassan)
  • Fix double description display issue. (Hassan)
  • Turn off/adjust default "Terms and Condition" snippet. (Hassan)
  • Set shipping to "Coming Soon." (Jenna/Hassan)
Accounting (Supporting):
  • Address deprecated accounts issue. (Marius, post-Jenna)
  • Decision on importing historical data. (Marius/Jenna) Decision Needed
Integrations:
  • Confirm Stripe website checkout is live. (Hassan)
  • Hassan to follow up on Odoo ticket for bank disconnections. (Hassan)

Week of June 2, 2025

Testing Phase & Refinements

  • Conduct first round of testing (POS, Website, Stripe, combos). (Hassan, Jenna, Dominique) Target: Early this week
  • Verify sales tax setup & calculations. (Hassan, Marius)
  • Test invoice generation from sales. (Hassan, Jenna)
  • Test accounting entries from sales. (Hassan, Marius)
  • Address bugs/issues from testing. (Hassan)
  • Training sessions on specific modules (if requested). (Hassan) As needed

Week of June 9, 2025

Final Checks & Go-Live Preparation

  • Resolve any outstanding critical issues from testing. (Hassan)
  • Final review of POS and Website setup. (All)
  • If importing historical data: Provide CSVs (Marius), Import (Hassan), Remove duplicates (Hassan).
  • Confirm inter-company transaction settings (Decision: Postpone). (All)
  • Go/No-Go decision meeting. (All)

Mid-June 2025 (Target: June 10th - 21st)

POS & Website Go-Live!

  • Switch Stripe from test to live mode. (Hassan)
  • Officially launch POS systems in stores. (All)
  • Officially launch the new Website. (All)
  • Begin using Odoo for daily operations. (All)
  • Post-launch support and monitoring. (Hassan)

Post Go-Live (Ongoing)

Accounting Catch-up & Enhancements

  • Marius to finalize accounting for Jan-June in Odoo. (Marius, Hassan supporting)
  • Address any non-critical bugs or minor adjustments. (Hassan)
  • Future consideration for shipping integration setup. (Jenna/Marius)
  • Future consideration for automated inter-company transactions. (Jenna/Marius)

Detailed Prediction & Risks

The target go-live between June 10th and June 21st, 2025, is supported by:

  • Marius's directive to prioritize POS/Website launch over immediate full accounting catch-up.
  • Hassan's plan for comprehensive testing starting the week of June 2nd.
  • Jenna's confirmation of near-complete product setup.
  • Postponement of full shipping integration, simplifying initial launch.

Potential Risks to Timeline:

  • Unexpected complexities with website product variation display or other critical website bugs.
  • Delays in resolving the Stripe POS integration validation error.
  • Persistent issues with bank reconnection if crucial for go-live accounting strategy.
  • Discovery of significant blocking issues during the testing phase requiring extensive rework.

A more precise target date within the mid-June window will become clearer after the first round of testing.

© 2025 Project Planning. Information based on meeting dated May 28, 2025.

Disclaimer: The timelines and deadlines presented are estimates and are contingent upon the timely completion of pending tasks and provision of necessary information by the JL Pastries team. This includes, but is not limited to, finalizing website page content, product categorization, and decisions regarding historical data. Delays in these areas may impact the overall project schedule.

Update June 5th 2025

JL Patisserie - CRITICAL Timeline Update: Website Display Decision Required

CRITICAL TIMELINE UPDATE

JL Patisserie Project - Website Display Decision Required

Project timeline significantly impacted by pending technical decision

Status as of June 5, 2025: Project suspended due to 8-day communication gap + pending critical technical decision

Critical Technical Issue

The Problem:

Your Odoo 17 website currently displays individual product variants instead of product templates. This creates a cluttered user experience and must be resolved before go-live.

This is a BLOCKING issue - website cannot launch without resolution

Odoo's Official Response:

"In version 17.0, there isn't a direct configuration such as the 'show variants' switch. This feature was implemented in version 18 onwards."

- Martin Borreman, Odoo Support (June 3, 2025)

Option A: Custom Development

Development Time: 10 Business Days
Odoo Version: Stay on v17.0
Risk Level: Medium

New Go-Live: July 7-14, 2025

Option B: Upgrade to Odoo 18

Upgrade Time: 21 Business Days
Odoo Version: Upgrade to v18.0
Risk Level: Low (Recommended)

New Go-Live: July 21-28, 2025

Timeline Impact Analysis

Original Timeline (May 28 Plan)

May 28 - Jun 1: Core Configuration

Completed by SMEtools

Jun 2 - Jun 8: Testing Phase

MISSED - No client response for 8 days

Jun 10 - Jun 21: Original Go-Live

MISSED - Blocked by technical decision

Scenario A: Custom Development Path

Jun 6 - Jun 9: Decision & Planning

Client decision required immediately

Jun 10 - Jun 21: Custom Development

10 business days development time

Jun 24 - Jun 30: Testing & Fixes

Full testing with client participation

Jul 7 - Jul 14: GO-LIVE

Official launch window

Scenario B: Odoo 18 Upgrade Path (Recommended)

Jun 6 - Jun 9: Decision & Planning

Client decision required immediately

Jun 10 - Jul 7: Odoo 18 Upgrade

21 business days upgrade process

Jul 8 - Jul 14: Testing & Training

Comprehensive testing & staff training

Jul 21 - Jul 28: GO-LIVE

Official launch with latest Odoo features

Delay Impact Summary

Communication Gap

8 Days

May 28 - June 5

Option A Delay

18 Days

Total from original

Option B Delay

32 Days

Total from original

IMMEDIATE ACTION REQUIRED

Decision Deadline: June 7, 2025 - 5:00 PM EST

Choose Option A (Custom Development) or Option B (Upgrade to Odoo 18)

Assign Dedicated Point Person

Daily communication required for remainder of project

Confirm Availability for Testing

Must participate actively in testing phase once development is complete

Risk Assessment & Recommendations

Option A: Custom Development

Faster implementation (10 days)
Stay on current Odoo version
Custom code maintenance required
May conflict with future updates

Option B: Upgrade to Odoo 18 (Recommended)

Official Odoo solution
Access to latest features
Better long-term stability
Longer implementation time (21 days)

SMEtools Recommendation: Option B (Upgrade to Odoo 18) for long-term stability and official support.

Immediate Next Steps

Client Actions Required:

  • Respond by June 7, 5 PM EST
  • Choose Option A or B
  • Assign dedicated point person
  • Confirm testing availability

SMEtools Actions:

  • Timeline documentation complete
  • Await client decision
  • Begin work immediately upon decision
  • Coordinate with Odoo if upgrade chosen

Document prepared by SMEtools | June 5, 2025
Project: JL Patisserie Odoo Implementation