Project Go-Live Timeline
POS & Website Launch
Based on meeting on May 28, 2025
Overall Go-Live Prediction
Hassan initially estimated 2-3 weeks from May 28, 2025. Considering the discussions, particularly Marius's emphasis on launching the POS and Website functionality without waiting for full accounting catch-up, a mid-June 2025 (approximately June 10th - June 21st) launch is the target. The exact date hinges on resolving website "bottlenecks," POS combo setups, and Stripe integration, followed by successful testing.
May 28 - May 30, 2025
Immediate Steps & Planning
- Hassan to send Minutes of Meeting (MoM) & task list. (Hassan) Due: May 29
- Hassan to prepare first draft plan (chronological dates & tasks). (Hassan) Due: May 29
- Jenna to finish allocating remaining products (~50) to accounting categories. (Jenna) Expected: Quick
- Marius to update accounts on product categories (post-Jenna). (Marius)
- Hassan to finalize & upload all remaining combo items. (Hassan) Due: May 29
- Clients to attempt reconnecting banks & inform Hassan of issues. (Marius/Jenna)
Week of May 27 - May 31, 2025
Core System Configuration & Fixes
- Finalize Stripe integration for POS payment terminal. (Hassan)
- Implement forcing customer name capture. (Hassan)
- Ensure combo item enhancements are functional. (Hassan)
- Address product display (consolidate variants). (Hassan)
- Fix double description display issue. (Hassan)
- Turn off/adjust default "Terms and Condition" snippet. (Hassan)
- Set shipping to "Coming Soon." (Jenna/Hassan)
- Address deprecated accounts issue. (Marius, post-Jenna)
- Decision on importing historical data. (Marius/Jenna) Decision Needed
- Confirm Stripe website checkout is live. (Hassan)
- Hassan to follow up on Odoo ticket for bank disconnections. (Hassan)
Week of June 2, 2025
Testing Phase & Refinements
- Conduct first round of testing (POS, Website, Stripe, combos). (Hassan, Jenna, Dominique) Target: Early this week
- Verify sales tax setup & calculations. (Hassan, Marius)
- Test invoice generation from sales. (Hassan, Jenna)
- Test accounting entries from sales. (Hassan, Marius)
- Address bugs/issues from testing. (Hassan)
- Training sessions on specific modules (if requested). (Hassan) As needed
Week of June 9, 2025
Final Checks & Go-Live Preparation
- Resolve any outstanding critical issues from testing. (Hassan)
- Final review of POS and Website setup. (All)
- If importing historical data: Provide CSVs (Marius), Import (Hassan), Remove duplicates (Hassan).
- Confirm inter-company transaction settings (Decision: Postpone). (All)
- Go/No-Go decision meeting. (All)
Mid-June 2025 (Target: June 10th - 21st)
POS & Website Go-Live!
- Switch Stripe from test to live mode. (Hassan)
- Officially launch POS systems in stores. (All)
- Officially launch the new Website. (All)
- Begin using Odoo for daily operations. (All)
- Post-launch support and monitoring. (Hassan)
Post Go-Live (Ongoing)
Accounting Catch-up & Enhancements
- Marius to finalize accounting for Jan-June in Odoo. (Marius, Hassan supporting)
- Address any non-critical bugs or minor adjustments. (Hassan)
- Future consideration for shipping integration setup. (Jenna/Marius)
- Future consideration for automated inter-company transactions. (Jenna/Marius)
Detailed Prediction & Risks
The target go-live between June 10th and June 21st, 2025, is supported by:
- Marius's directive to prioritize POS/Website launch over immediate full accounting catch-up.
- Hassan's plan for comprehensive testing starting the week of June 2nd.
- Jenna's confirmation of near-complete product setup.
- Postponement of full shipping integration, simplifying initial launch.
Potential Risks to Timeline:
- Unexpected complexities with website product variation display or other critical website bugs.
- Delays in resolving the Stripe POS integration validation error.
- Persistent issues with bank reconnection if crucial for go-live accounting strategy.
- Discovery of significant blocking issues during the testing phase requiring extensive rework.
A more precise target date within the mid-June window will become clearer after the first round of testing.
Project Go-Live Timeline
POS & Website Launch
Based on meeting on May 28, 2025
Overall Go-Live Prediction
Hassan initially estimated 2-3 weeks from May 28, 2025. Considering the discussions, particularly Marius's emphasis on launching the POS and Website functionality without waiting for full accounting catch-up, a mid-June 2025 (approximately June 10th - June 21st) launch is the target. The exact date hinges on resolving website "bottlenecks," POS combo setups, and Stripe integration, followed by successful testing.
May 28 - May 30, 2025
Immediate Steps & Planning
- Hassan to send Minutes of Meeting (MoM) & task list. (Hassan) Due: May 29
- Hassan to prepare first draft plan (chronological dates & tasks). (Hassan) Due: May 29
- Jenna to finish allocating remaining products (~50) to accounting categories. (Jenna) Expected: Quick
- Marius to update accounts on product categories (post-Jenna). (Marius)
- Hassan to finalize & upload all remaining combo items. (Hassan) Due: May 29
- Clients to attempt reconnecting banks & inform Hassan of issues. (Marius/Jenna)
Week of May 27 - May 31, 2025
Core System Configuration & Fixes
- Finalize Stripe integration for POS payment terminal. (Hassan)
- Implement forcing customer name capture. (Hassan)
- Ensure combo item enhancements are functional. (Hassan)
- Address product display (consolidate variants). (Hassan)
- Fix double description display issue. (Hassan)
- Turn off/adjust default "Terms and Condition" snippet. (Hassan)
- Set shipping to "Coming Soon." (Jenna/Hassan)
- Address deprecated accounts issue. (Marius, post-Jenna)
- Decision on importing historical data. (Marius/Jenna) Decision Needed
- Confirm Stripe website checkout is live. (Hassan)
- Hassan to follow up on Odoo ticket for bank disconnections. (Hassan)
Week of June 2, 2025
Testing Phase & Refinements
- Conduct first round of testing (POS, Website, Stripe, combos). (Hassan, Jenna, Dominique) Target: Early this week
- Verify sales tax setup & calculations. (Hassan, Marius)
- Test invoice generation from sales. (Hassan, Jenna)
- Test accounting entries from sales. (Hassan, Marius)
- Address bugs/issues from testing. (Hassan)
- Training sessions on specific modules (if requested). (Hassan) As needed
Week of June 9, 2025
Final Checks & Go-Live Preparation
- Resolve any outstanding critical issues from testing. (Hassan)
- Final review of POS and Website setup. (All)
- If importing historical data: Provide CSVs (Marius), Import (Hassan), Remove duplicates (Hassan).
- Confirm inter-company transaction settings (Decision: Postpone). (All)
- Go/No-Go decision meeting. (All)
Mid-June 2025 (Target: June 10th - 21st)
POS & Website Go-Live!
- Switch Stripe from test to live mode. (Hassan)
- Officially launch POS systems in stores. (All)
- Officially launch the new Website. (All)
- Begin using Odoo for daily operations. (All)
- Post-launch support and monitoring. (Hassan)
Post Go-Live (Ongoing)
Accounting Catch-up & Enhancements
- Marius to finalize accounting for Jan-June in Odoo. (Marius, Hassan supporting)
- Address any non-critical bugs or minor adjustments. (Hassan)
- Future consideration for shipping integration setup. (Jenna/Marius)
- Future consideration for automated inter-company transactions. (Jenna/Marius)
Detailed Prediction & Risks
The target go-live between June 10th and June 21st, 2025, is supported by:
- Marius's directive to prioritize POS/Website launch over immediate full accounting catch-up.
- Hassan's plan for comprehensive testing starting the week of June 2nd.
- Jenna's confirmation of near-complete product setup.
- Postponement of full shipping integration, simplifying initial launch.
Potential Risks to Timeline:
- Unexpected complexities with website product variation display or other critical website bugs.
- Delays in resolving the Stripe POS integration validation error.
- Persistent issues with bank reconnection if crucial for go-live accounting strategy.
- Discovery of significant blocking issues during the testing phase requiring extensive rework.
A more precise target date within the mid-June window will become clearer after the first round of testing.
Update June 5th 2025
CRITICAL TIMELINE UPDATE
JL Patisserie Project - Website Display Decision Required
Project timeline significantly impacted by pending technical decision
Status as of June 5, 2025: Project suspended due to 8-day communication gap + pending critical technical decision
Critical Technical Issue
The Problem:
Your Odoo 17 website currently displays individual product variants instead of product templates. This creates a cluttered user experience and must be resolved before go-live.
This is a BLOCKING issue - website cannot launch without resolution
Odoo's Official Response:
"In version 17.0, there isn't a direct configuration such as the 'show variants' switch. This feature was implemented in version 18 onwards."
- Martin Borreman, Odoo Support (June 3, 2025)
Option A: Custom Development
New Go-Live: July 7-14, 2025
Option B: Upgrade to Odoo 18
New Go-Live: July 21-28, 2025
Timeline Impact Analysis
Original Timeline (May 28 Plan)
May 28 - Jun 1: Core Configuration
Completed by SMEtools
Jun 2 - Jun 8: Testing Phase
MISSED - No client response for 8 days
Jun 10 - Jun 21: Original Go-Live
MISSED - Blocked by technical decision
Scenario A: Custom Development Path
Jun 6 - Jun 9: Decision & Planning
Client decision required immediately
Jun 10 - Jun 21: Custom Development
10 business days development time
Jun 24 - Jun 30: Testing & Fixes
Full testing with client participation
Jul 7 - Jul 14: GO-LIVE
Official launch window
Scenario B: Odoo 18 Upgrade Path (Recommended)
Jun 6 - Jun 9: Decision & Planning
Client decision required immediately
Jun 10 - Jul 7: Odoo 18 Upgrade
21 business days upgrade process
Jul 8 - Jul 14: Testing & Training
Comprehensive testing & staff training
Jul 21 - Jul 28: GO-LIVE
Official launch with latest Odoo features
Delay Impact Summary
Communication Gap
8 Days
May 28 - June 5
Option A Delay
18 Days
Total from original
Option B Delay
32 Days
Total from original
IMMEDIATE ACTION REQUIRED
Decision Deadline: June 7, 2025 - 5:00 PM EST
Choose Option A (Custom Development) or Option B (Upgrade to Odoo 18)
Assign Dedicated Point Person
Daily communication required for remainder of project
Confirm Availability for Testing
Must participate actively in testing phase once development is complete
Risk Assessment & Recommendations
Option A: Custom Development
Option B: Upgrade to Odoo 18 (Recommended)
SMEtools Recommendation: Option B (Upgrade to Odoo 18) for long-term stability and official support.
Immediate Next Steps
Client Actions Required:
- Respond by June 7, 5 PM EST
- Choose Option A or B
- Assign dedicated point person
- Confirm testing availability
SMEtools Actions:
- Timeline documentation complete
- Await client decision
- Begin work immediately upon decision
- Coordinate with Odoo if upgrade chosen
Document prepared by SMEtools | June 5, 2025
Project: JL Patisserie Odoo Implementation
CRITICAL TIMELINE UPDATE
JL Patisserie Project - Website Display Decision Required
Project timeline significantly impacted by pending technical decision
Status as of June 5, 2025: Project suspended due to 8-day communication gap + pending critical technical decision
Critical Technical Issue
The Problem:
Your Odoo 17 website currently displays individual product variants instead of product templates. This creates a cluttered user experience and must be resolved before go-live.
This is a BLOCKING issue - website cannot launch without resolution
Odoo's Official Response:
"In version 17.0, there isn't a direct configuration such as the 'show variants' switch. This feature was implemented in version 18 onwards."
- Martin Borreman, Odoo Support (June 3, 2025)
Option A: Custom Development
New Go-Live: July 7-14, 2025
Option B: Upgrade to Odoo 18
New Go-Live: July 21-28, 2025
Timeline Impact Analysis
Original Timeline (May 28 Plan)
May 28 - Jun 1: Core Configuration
Completed by SMEtools
Jun 2 - Jun 8: Testing Phase
MISSED - No client response for 8 days
Jun 10 - Jun 21: Original Go-Live
MISSED - Blocked by technical decision
Scenario A: Custom Development Path
Jun 6 - Jun 9: Decision & Planning
Client decision required immediately
Jun 10 - Jun 21: Custom Development
10 business days development time
Jun 24 - Jun 30: Testing & Fixes
Full testing with client participation
Jul 7 - Jul 14: GO-LIVE
Official launch window
Scenario B: Odoo 18 Upgrade Path (Recommended)
Jun 6 - Jun 9: Decision & Planning
Client decision required immediately
Jun 10 - Jul 7: Odoo 18 Upgrade
21 business days upgrade process
Jul 8 - Jul 14: Testing & Training
Comprehensive testing & staff training
Jul 21 - Jul 28: GO-LIVE
Official launch with latest Odoo features
Delay Impact Summary
Communication Gap
8 Days
May 28 - June 5
Option A Delay
18 Days
Total from original
Option B Delay
32 Days
Total from original
IMMEDIATE ACTION REQUIRED
Decision Deadline: June 7, 2025 - 5:00 PM EST
Choose Option A (Custom Development) or Option B (Upgrade to Odoo 18)
Assign Dedicated Point Person
Daily communication required for remainder of project
Confirm Availability for Testing
Must participate actively in testing phase once development is complete
Risk Assessment & Recommendations
Option A: Custom Development
Option B: Upgrade to Odoo 18 (Recommended)
SMEtools Recommendation: Option B (Upgrade to Odoo 18) for long-term stability and official support.
Immediate Next Steps
Client Actions Required:
- Respond by June 7, 5 PM EST
- Choose Option A or B
- Assign dedicated point person
- Confirm testing availability
SMEtools Actions:
- Timeline documentation complete
- Await client decision
- Begin work immediately upon decision
- Coordinate with Odoo if upgrade chosen
Document prepared by SMEtools | June 5, 2025
Project: JL Patisserie Odoo Implementation